Accepted Graduate Student Checklist

一道本不卡免费高清Welcome! As you prepare for your first year of graduate studies with Western Colorado University, please complete the following checklist:

Activate your MyWestern Account

  • Activate your MyWestern account using your Student ID (stu######). Your Student ID number will be your username.
  • Your password will come to you in a separate email once you start the activation process.

Access your email

  • Your address will be issued upon activation of your MyWestern account. Visit  to log on to your email. Use your email address as your username with the same password that you used to log into . If you have not done so already, enroll in the Password Reset Tool.

  • Consider setting up email forwarding. 

Confirm Your Intent to Enroll / Pay Your Program Deposit

  • The GPCW, HAEP, MBA, MS Ecology and MEM programs require you to submit a  to reserve a spot in the program.  You can submit your deposit through your  account by selecting Student & Financial Aid Menu > Pay Bill or Tuition/Housing Deposit > Items for Purchase, Tuition Deposit. You may also pay your deposit by check (payable to "Western Colorado University"), or credit card by contacting the Cashier's Office at 970.943.3003.
  • If you are a MA in Education or Gallery Management student, complete the Intent to Enroll Form to reserve your spot in the incoming program.​ You are NOT required to submit a program deposit.

Secure Your Financial Aid

Review your options for financing your graduate education.

  • Fill out the Free Application for Federal Student Aid (FAFSA) online at . Western’s school code is 001372. 
    • Summer 2020 Admits: complete 2019-2020 AND 2020-2021 FAFSA applications
    • Fall 2020 Admits: complete a 2020-2021 FAFSA application
  • Check the status of your financial aid and scholarships and accept/modify/decline student loans through your  Account. 
  • Visit Western's Financial Aid Tools page for additional Financial Aid resources.​
  • NOTE: International graduate students are not eligible for federal Financial Aid. 

Upload your Mountaineer Card Photo

The Mountaineer Card is your official University ID. By uploading your photo, you will be able to receive your ID from your EPIC Mentor during a normally scheduled event at New Student Orientation. Otherwise, you will have to find a limited scheduled time to visit the Mountaineer Card office and have your picture taken and card printed.

Upload your photo here. The login for this webpage is the same as your MyWestern. Once logged in, choose “Profile” to upload your photo.

For questions, contact the Mountaineer Card office at 970.943.2525, or visit our Mountaineer Card webpage.

Send Immunization Records

  • If you will be attending a program on-campus (MEM, HAEP, Ecology) you are required to submit Immunization records. Colorado law requires students to show proof of immunity against measles, mumps, and rubella. At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on-campus proof of meningococcal vaccine or waiver is required. 
  • You can find the forms under Student Affairs. Forms can be faxed to 970.943.2254, emailed to, or mailed to Student Affairs, Taylor Hall 301, Gunnison, CO 81231. 
  • If immunization records are not complete by registration for your second semester, a hold will be placed on your account and you will not be able to register. 
  • Missing items will appear on your checklist when you log in to MyWestern. 

Submit Your Official College Transcripts

  • If you were admitted to your program before completion of your undergraduate degree, please have your institution send your final, official transcript to the School of Graduate Studies immediately after your undergraduate degree is conferred. 
  • By electronic download:
  • By mail:
 Account one business day after making any changes.
  • NOTE: The Refund of Charges information refers to drop and withdrawal dates based on a 16-week semester. If your graduate program operates 12-week or 8-week courses, contact the School of Graduate Studies for information regarding a refund. 
  • Payment is due in full on or before the first day of the term unless you set up a W-Pay Payment Plan.
    • A $50 late fee charge may be place on any graduate student's tuition account who does not pay their on time or who has not set up a W-Pay Plan by the time tuition is due. 
  • Pay your bill and enroll in e-Refund online through your Inside Western Account.
  • International Graduate Students

    Important Phone Numbers
    OfficePhone #
    Cashier's Office970.943.3003
    Graduate Studies Office970.943.2125
    Financial Aid970.943.3085
    IT Services970.943.3333
    Student Affairs Office970.943.2232